Text Message Invitations: A Complete Guide

Send text message invitations with TextSpot and learn about the most important things to consider when sending text message invitations.

text message invitations

In this article we’ll be breaking down the most important things to consider when sending text message invitations.

Text message invitations are a modern and augmented approach to the traditional process of RSVP. Much like the traditional method of an email or paper invitation, a text message replaces that old school process with something far more modern and environmentally conscious. People are constantly on their mobile devices, and text invites will never get lost in the mail. It’s a modern solution to an old problem, driven by the convenience of automation. Even better, you have the option to easily create reminders leading up to your event to ensure that no one forgets about your special day.

Invitations on paper are charming to display on the fridge for a while, but they will inevitably end up in landfill. Text invites are a great solution to this as they are not only characterized by novelty and style, but also environmental consciousness.

As an event planner you can easily go paperless by opting for the more sustainable and seamless option of sending your guests an SMS invitation. This approach is relatively new, however is becoming extremely popular for its ease of use and efficiency.

How to Create and Send a Text Invite

So, how do you send text invitations? Well, it’s actually very simple when you have the right tools. Here, we’ll review the simple steps to follow when looking to launch an invite campaign.

1. Import Your Guest List

Whether you’re only inviting your closest pals to your event or need to send out text messages to a large number of people, a text invite platform can make it simple to import your contacts and connect with them accordingly.

To make your list, you’ll need the phone numbers of all of your contacts, and ideally their express consent to text.

With TextSpot you can create groups, then import your contact list to send bulk text message invites to them.

2. Write Your Text Message Invitation

Once you’ve uploaded the contact information of the people you’re inviting, you can start composing your text message invite. Make sure to include specifics like the date, venue, time, parking tips, and anything else your visitors should know.

Also, don’t forget to make it personal! With SMS invitation software you not only have the ability to customize your messages per your specific needs, but also to include the first names of individual guests in each message. You can truly create a perfect invitation that is certain to capture your guests’ attention.

Keep your invitations short and sweet so they fit into one text message. Keeping it under 160 characters is usually the best way to make sure your text message invite is sent in one message.

3. Schedule Your Text Message Invitation

Once you’ve composed your invite, you have the option to either send your message immediately, or schedule it for a later time. We suggest sending one text as soon as you’ve established a date for your event and then a few text updates leading up to the day of the event.

This highlights one of the charms of the digital invitation process, as you can send as many updates as you want without having to worry about spending on printing and postage. Plus, you can send updates and other last minute details about your events to your guest list.

Text Message Invitation Uses

Another great feature of SMS invitations is that it can be used for a range of applications and uses. Examples of gatherings that often benefit from this software include the following.

  • Birthdays parties
  • Parties
  • School events
  • Religious gatherings and events
  • Retreats
  • Meetings
  • Baby showers
  • Weddings
  • Holiday parties
  • Retirement parties
  • Graduation parties
  • Bridal showers

Text Message Invitations vs Email Invitations

While email invitations have been popular over the years, they are beginning to be phased out. Email invitations can be seen as impersonal by some, especially those who enjoy receiving physical mail or would like to see an artistically designed invitation card.

In addition, email systems are often subject to spam filters, which means that your guests may never even receive the invite you’ve so carefully crafted.

Text invites are an ideal option as they maintain the sustainability of digital communication yet bolster the experience for the recipient through personalization and direct reach.

Text message invites tend to get higher open rates compared to emails.

Best Practices for Text Message Invitations

A common mistake that individuals make when sending invitations of any kind is not making them personalized.

In order to truly connect with a recipient, event planners should be able to design their invitations so that it stands out to the individual receiving it, becoming a priority. Luckily, this need is easily met with SMS invitation software, like TextSpot.

With TextSpot, you can easily send text message invitations make each invitation you send out distinct by including first or last names in your message using custom fields. With a few clicks, you can create personalized invites for all of your guests, friends and family.

Another great way to make your invites as effective as possible is to grab the attention of your audience through wit and general appeal. Thoughtfully crafted messages have the ability to relate to recipients in a way that taps their interest and acquires their focus. Funny invite ideas and other approaches are great means through which to reach an audience and in turn, make invitations more effective.

Text Message Invitation Templates

Not sure what to say? Here are some great examples of text message invites that are sure to get a reply from any crowd.

  • Hi, just want to let you know you’re invited to (Name)’s Retirement Party on [MM/DD] from (hh:mm) to (hh:mm) at (location). Please let me know if you’re able to come. Hope to see you there!
  • Be our guest on (MM/DD) as we celebrate (Name)’s Birthday. Venue, (location). Time, (hh). It’s a surprise!
  • Hi, you’re invited to (Name)’s Graduation Party on (MM/DD) from (hh:mm) to (hh:mm). Meet at (location), front entrance. Please let us know if you’ll be able to make it for this special day!
  • (Name) is turning (age) next Saturday. Help us celebrate at their birthday party. (Location) at (hh:mm)! Free parking will be available for those who RSVP.
  • Hi (Name), you’re invited to the annual retreat on (MM/DD). Please confirm your attendance.
  • Hey, you’re invited! Come celebrate with us at (location) this Saturday at (hh:mm)!
  • Hi (Name), you’re invited to Stephanie’s baby shower on August 5th @ 5pm. Please RSVP by July 15th by replying to this message.

SMS invitations have a number of advantages, with their most prominent being ease-of-use and convenience. With there being so many types of gatherings that can benefit from this software, it’s a great tool to have on hand for all sorts of occasions. No matter what you’re meeting for, text message invitations are a great way to get the message across.


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