Personal Trainer SMS Software

Send, schedule, and manage SMS reminder and marketing texts to your clients.

Sign Up Get Started

No credit card required. Start sending texts in 5 minutes.

personal trainer

Get Them Fit. One Text at a Time.

TextSpot will keep your clients accountable. Stay top of mind and keep them motivated with SMS software.

Personal Trainer Uses:

  • Send recurring and scheduled text messages to remind clients about workouts.
  • Provide motivational texts to customers.
  • Reduce no-shows with a reminder about upcoming training sessions.
  • Market to new potential clients.

SMS Features for Personal Trainers

All plans, whether you subscribe to 100 or 10,000+ message credits, come with the following features (no limitations).
View pricing for more information. Click below to learn more about each feature. New features added monthly!

Send, schedule, and manage personal trainer text messages for appointments, reminders, and motivational messages.

How Personal Trainers Use Text Messaging

Personal trainers often use SMS software to send workout reminders, schedule appointments, share motivational messages, and market their business.

While some gyms and personal fitness trainers send marketing messages and reminders via email, Mailchimp reports that only 21% of emails sent in the health and fitness industry are actually opened. Meanwhile, studies show that around 90% of text messages are opened within the first three minutes of receiving them.

Promotional vs. Transactional Text Messages

Many personal trainers will send transactional messages for their day-to-day business, such as making appointments and reminding clients about their workouts. Promotional messages are sent to potential or former clients to get them interested in a service. They often encourage recipients to click on a link and get signed up. Some trainers may choose to send promotional messages to current clients if they are offering a discount on an additional service the client isn’t currently using.

Bulk/Mass Texting

A mass text message is great for quickly sending messages to large groups of people. They are ideal if you need to announce a change in services or if the unexpected arises. You can also set automated replies to give your clients follow-up messages if they send a response.

Bulk text messages are also a great way to boost your personal trainer marketing strategy. Once you’ve collected a few numbers from potential clients, you can quickly send out promotional messages with links or images.

Recurring Texts

If you have regular appointments scheduled with clients, recurring texts are an excellent way to set up your reminders in advance. Once their appointments are booked, just set your workout reminders to send at a specific date and time and your future text messages will be fully automated.

2-Way Messaging

If a client receives a workout reminder and can’t make the appointment, they can quickly let you know by sending a text message. 2-way messaging allows recipients to reply to their message just as they would any other kind of text. Even if the client is replying to a mass text message, only you will be able to see their reply.

Schedule Texts

By scheduling your texts in advance, you can write and prepare all of your messages at once. This can be great for scheduling workout motivational text messages to send to your clients. Many trainers like to start the day or the week by sending helpful advice, links to articles on healthy lifestyle choices, or inspirational messages to their clients. This can be especially useful if you are planning to take some time off, so you can still send messages to your clients even when you’re not at work. 

Organizations & User Management

Placing your clients into groups is a great way to ensure everyone is receiving messages that are relevant to them. If you have clients that are in specific routines or that have set goals, you can organize them into a group so that you can quickly send a message to just those clients.

If you have some clients that you think may be reconsidering their commitment, you can place them into their own group. Then you can send them messages with an incentive such as a discount or a new addition to their workout routine.

Benefits of Text Messaging for Personal Trainers

Your Benefits as an Organization

Effective Communication

While emails and phone calls often go ignored, text messages provide an avenue of communication that you can be confident that your clients will see. It is also a great way to reach a younger demographic since millennials often prefer text messages over phone calls.

Cost Effective

By sending reminders and maintaining solid communication with your clients, you can cut back on no-shows. Once you receive a message from your client that they can’t make it, you can reallocate your time effectively and not let it be wasted.

Keeping up communication can be especially helpful with clients that you haven’t heard from recently. Once people fall out of the habit of going to their appointments it can become extremely difficult to get them to come back. Be proactive to prevent losing clients by letting them know you’re paying attention and are looking for to seeing them for their next appointment.


We know your time is spent most effectively when you’re working directly with your clients, not in front of a computer or glued to your phone. That’s why TextSpot’s tools are designed to easily allow personal trainers to set up their messages all at once, and not have to think about it while they’re in the gym.

Your Audience’s Benefits

Personal trainers often experience a high rate of client turnover, with many losing clients after just six months. One of the best ways to keep clients is to build a relationship with them. Sending motivational text messages is a great way to show support for your clients and encourage them to keep up the habit. You can personalize your messages by telling your clients that you’ve been seeing them make progress and that you’re excited to see where they are going to go in the future. 

Using personal trainer texting software will help show your clients that you don’t just forget about them in between sessions, but that you are continuing to support them throughout the week. 

Who Should Use SMS for Personal Trainers?

Texting software is a great choice for personal trainers who own their own businesses and do all of their own marketing and communication with clients. Think of it as an all-in-one communication and marketing tool that allows you to bypass other methods that can be time-consuming or expensive. 

How to Be Successful

Once you have a potential client’s number, you can send stories of other successful clients or share what’s great about working with you. TextSpot enables users to include photos with their text messages, which is a great way to show off your workout space and equipment.

How to Collect Phone Numbers

There are plenty of great ways to get people signed up for your texting service. You may try hosting a booth at an event, offering a free session, or promoting the service on social media. If you include promotions and discounts in your messages, you can quickly grab their attention and encourage them to follow a link in the message to sign up for a session. 

If you have a website for your personal training business, TextSpot’s web forms allow visitors to quickly subscribe to your messages. Once you have a list of phone numbers, TextSpot makes it easy to upload a list of contacts.

Getting Started with SMS for Personal Trainers

Before you launch a successful SMS for personal training, there are a few things you need to get started.

What You’ll Need

  • Text-enabled phone number
  • SMS software (like TextSpot)
  • Subscriber information (numbers and names)

Frequently Asked Questions (FAQ)

How Many Messages Can I Send?

That’s completely up to you. Our pricing model uses a credit system to pay for text messages, so you only pay for what you use.

Can the Messages Come from My Personal Number?

Your personal number is tied to your device, so you can’t use it with software to send and receive messages. However, TextSpot allows you to select a new phone number with your local area code so you can contact your clients with a number that feels familiar to them.


Create Account


Create Your Account

Send, schedule, and manage SMS reminder and marketing texts to your clients.
No credit card required. Takes 3 minutes.